New York State Psychiatry Institute
  • 16-Mar-2017 to 29-Mar-2017 (EST)
  • PI- Molecular Imaging and Neuropathology
  • New York City, NY, USA
  • $49,494.00 to $50,363.00 Plus $3,026.00 Location Pay
  • Salary
  • Full Time

Full Benefits According to Percentage of Full Time

The Administrative Coordinator reports to the Division Administrator.

Duties and responsibilities include:

  1. Day-to-day office function for the Director of the Division of Molecular Imaging and Neuropathology. He/she will be responsible for answering and providing/triaging information for the Director by telephone and in person. He/she will maintain the Director's electronic calendar and address book, schedule meetings, coordinate travel arrangements and submit and track all reimbursements
  2. Update the Director's CV and publications
  3. Assist the Director with written correspondence
  4. Private practice management (Patient scheduling and billing)
  5. RFMH purchasing/payables, such as preparing purchase requisitions in the ordering of all supplies, equipment, and services, paying invoices, completing pay orders for independent contractors and consultants, preparing travel vouchers, and following-up on issues as needed
  6. Timely submission of time and accrual records and maintenance of personnel files
  7. Assist with and follow through on work orders (e.g., equipment repairs, office moves etc.)
  8. Handle filing and routing division mail and other routine office duties
  9. Handle scheduling for the division, including the scheduling and coordination of division meetings.
  10. Maintain inventory of office supplies
  11. Manage Works-in-Progress Meetings
  12. Organize and facilitate meetings, conferences, and other special events, as required.
  13. Coordinates and oversees the day-to-day management of supplies, equipment and facilities.
  14. Performs miscellaneous job-related duties as assigned.
  15. Provide assistance to the Division Administrator


Bachelor's degree and at least two years of experience or Master's degree.

Training and experience

Must be proficient in WORD, EXCEL, PowerPoint, and comfortable with electronic calendars and record-keeping. Experience with EMR, biomedical, behavioral, and social science research is preferred. 

Special Requirements

Excellent oral/written communication, interpersonal, organizational, analytical, and computer skills required. Must be organized and detail oriented.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60-300.5(a) compliant.

Depending on the physical work location and/or job duties, the successful candidate may be required to be screened through the NY State Justice Center for the Protection of People with Special Needs and/or screening through the New York State Central Child Abuse Register prior to assuming any duties that will involve contact with patients and/or children.

Applications will only be accepted through website at: then click on Employment Opportunities. Applications will be accepted only during the posting dates as listed at the top of the job announcement. Contact information:

New York State Psychiatry Institute
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