New York State Psychiatry Institute
  • 18-Apr-2017 to 31-May-2017 (EST)
  • PI- Molecular Imaging and Neuropathology
  • New York City, NY, USA
  • $49,494.00 to $52,298.00 Plus $3,026.00 Location Pay
  • Salary
  • Full Time

Full Benefits According to Percentage of Full Time

The Grants Specialist will function as a grants assistant and work under the direction and supervision of the Divisional Administrator.


Grants and Contracts

Pre-Award (40%)

            Preparing budgets and budget justifications for grant (federal, state, and private foundation) submissions; good math and editing skills needed.

            Managing receipt of all grant application components (e.g., biosketches, letters of support, subcontracts, science documents).

            Compiling and formatting applications to meet details of sponsor specifications.

            Maintaining organized electronic files of grant application components

            Effectively communicates with PIs, co-investigators, consultants, grants offices, etc. to ensure review of all components in a timely manner for meeting submission deadlines.

            Keeping PIs and others divisional staff apprised of updated institutional, PHS, or foundation regulations.

            Able to work in a team environment for efficient processing of grant applications.

Post Award (20%)

            Assisting PIs in preparation and efficient submission of progress reports, "just-in-time" requests, and no cost extensions including budget preparation, collection of "other support" documents, biosketches, etc.

            Assisting with prime budget setup and processing of subcontracts

            Keeping organized electronic files of post award documents

            Assuring timely submission of reports to the RFMH Offoce of Sponsored Projects

Human Resources/Payroll (20%)

            Assisting investigators in preparing postings for new and replacement job positions and subsequent paperwork for hiring/termination.

            Working with prospective visiting professors, fellows, and staff associates as well as Faculty/Immigration Affairs Offices to process needed paperwork for visas.

            Processing of faculty appointments and promotions.

Other Duties (20%)

            Maintaining organized files of investigator and staff FCOI and CITI certificates.

            Assisting with preparation of annual divisional reports.

            Organizing meetings, conference calls.

            Other duties, as needed (e.g., payroll).


            Bachelor's degree.


            Knowledge of sponsored projects

            Minimum 2 years related experience in administrative role in a healthcare/research environment.

            Proficiency in Microsoft Office, especially Word and Excel required.

            Detail oriented with strong interpersonal, organizational, and writing skills.

            Ability to meet deadlines and handle multiple projects simultaneously.

            Ability to anticipate, problem solve, and implement systems that contribute to an efficient working environment.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60-300.5(a) compliant.

Depending on the physical work location and/or job duties, the successful candidate may be required to be screened through the NY State Justice Center for the Protection of People with Special Needs and/or screening through the New York State Central Child Abuse Register prior to assuming any duties that will involve contact with patients and/or children.

Applications will only be accepted through website at: then click on Employment Opportunities. Applications will be accepted only during the posting dates as listed at the top of the job announcement. Contact information:

New York State Psychiatry Institute
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