New York State Psychiatry Institute
  • 02-Oct-2018 to 16-Oct-2018 (EST)
  • PI- Child and Adolescent Psychiatry
  • New York, NY, USA
  • $73,445 - $83,208
  • Salary
  • Full Time

Full benefits package based on percentage of full-time effort


Reporting to the Director of Child & Adolescent Psychiatry the incumbent will be responsible for providing a wide range of administrative support to executive level management of the Department of Child & Adolescent Psychiatry.


The Executive Assistant (EA) will provide administrative support and facilitate coordination of initiatives across the enterprise, including meeting support, faculty recruitment, and program development.


The EA will help facilitate and document senior leadership meetings, crafting, gathering feedback and sending out meeting summaries following each meeting. The incumbent will take the lead in coordinating and organizing select conferences and events. The incumbent serves as the primary administrative support to the Director and the Associate Director.

 

Duties/Responsibilities:

--Handle all travel arrangements and expense reimbursements on behalf of the Director(s), organizing itineraries, preparing travel reimbursements, and expense reports; maintain Directors' calendar, including coordinating and scheduling appointments, meetings, and conferences (with strong follow-up); prepare agenda, meeting materials, and communicate with meeting participants.
-Handle all telephone calls coming into Directors' offices
-Facilitate the day-to-day administrative tasks of the Directors
-Draft correspondence; prepare materials for meetings.
-Expertly liaise with senior and administrative staff members and a wide variety of University and Hospital officials, faculty members, and external contacts.
-Greet, screen, and direct visitors and patients.
-Collect, distribute, and track incoming and outgoing office mail.
-Facilitate faculty time-sheet submissions
-Maintain and update faculty and staff databases.
-File and index Directors' publications, correspondence, and other office materials.
-Perform other duties as assigned

Minimum Qualifications:

Bachelor's degree or the equivalent in education, training and experience, plus four years of related experience.
Additional Posting-Specific Responsibilities:
Must possess excellent computer skills, including MS Office Suite (Word, Excel, PowerPoint). Candidate must be a dependable, highly motivated, proactive individual with a 'can-do' attitude and someone who can work under pressure while adhering to tight deadlines.
Effective team player with a strong, service-minded work ethic, candidate must maintain highest level of confidentiality, exceptional judgment, and diplomacy at all times.
Candidate must have demonstrated ability to work with minimal supervision. Must be detail-oriented with outstanding organizational ability to set priorities with ease and manage diverse projects and a large volume of detailed work simultaneously.

 

 

To apply:   Submit an application with cover letter and resume by October 16, 2018 through our website https://nyspi.applicantpro.com/jobs/. Only applications submitted through the RFMH website will be accepted.

 

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA  41 CFR 60-300.5(a) compliant.

 

 

New York State Psychiatry Institute
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