New York State Psychiatry Institute
  • 11-Jan-2019 to 25-Jan-2019 (EST)
  • Facilities and Administrative
  • New York, NY, USA
  • $65,710 (includes location pay)
  • Salary
  • Full Time

Full benefits package based on percentage of full-time effort.


The Research Foundation for Mental Hygiene, Inc. is seeking a qualified applicant to fill the role of Project Manager & Executive Assistant. Program Manager and Executive Assistant will perform administrative and project management functions with independent judgment, initiative and discretion.

 

Duties/Responsibilities:

Administrative & Communications:
Scheduling day to day meetings
Filing and keeping office organized
Taking notes at specific meetings for me with clear action steps (and sending to participants)
Scheduling Travel and submitting for reimbursements
Solving all sorts of problems that arise (e.g., need key for outside door, ordering food for meetings, getting me briefings etc)
Sending monthly emails on behalf of the Deputy Director for Research/Vice Chair
Planning and preparing meetings for the Deputy Director for Research/Vice Chair, including but not limited to, preparing power point slides and setting up Audio Visual equipment
Work with other departments and divisions closely
Continuously update the Psychiatry website
Providing executive-level support for the Deputy Director for Research/Vice Chair
Resolving problems independently
Screening all incoming calls, e-mails, mail and visitors
Handling or redirecting contacts and communications not requiring the immediate and personal attention of the Vice Chair/Deputy Director for Research.

Project manage:
Assist Deputy Director for Research/Vice Chair in projects including but not limited to:
Peer review process
VC bi-annual forums
Internal grant submission process (eg., organizing committee and reviews)
Recruits/retentions
Yearly Surveys to research faculty
Research cabinet (and following up as need be)
Organizing/assisting with Special meetings 
The incumbent will work with department leadership, faculty and staff: communicating with research divisions, core research facilities, and research ethics committees on behalf of the Deputy Director for Research/Vice Chair, obtaining, organizing and preparing data for presentations and analysis, managing performance appraisals, and time and accrual records, scheduling meetings and appointments, advising attending parties of subject matter and providing required material; assisting with coordinating and organizing departmental activities, ordering office supplies and maintaining office equipment.

 

Minimum Qualifications:

Bachelor's degree, plus four years of related experience.
College degree or background must be in Science.
Strong interpersonal and organizational skills are required along with the ability to take initiative and exercise excellent judgment.
The incumbent must prepare and edit written material accurately and must be able to meet deadlines, handle multiple project simultaneously, and prioritize tasks. Excellent writing, proofreading and editing skills are required. Must be proficient in business software applications (Outlook, Excel, Word, PowerPoint) and be comfortable with new technologies and software.
Strong recommendations required.

 

To apply:   Submit an application with cover letter and resume by January 25, 2019 through our website https://nyspi.applicantpro.com/jobs/. Only applications submitted through the RFMH website will be accepted.

 

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA  41 CFR 60-300.5(a) compliant.

New York State Psychiatry Institute
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